Each company should issue travel sheets to work, independently, whether he owns it or she rents it. The voucher is the most important document on the accounting of fuel costs, salary, and also included in the mandatory when checking the car forms, which are requested by auto inspections.

The mandatory form of travel sheet is not provided for by law. The company has the right to independently develop a form, based on its own needs.

However, there are two types: a typical inter-sectoral form 4 s and, which the company can use when the primary operations of the transport.

They differ in the method of calculating payment for transportation services. Travel leaf of the truck Form 4-C is used when piece indicators are applied for calculation, the second form - with a time-based payment system.

The travel sheet of the truck is discharged by responsible persons in the company for one day or shift. In it, they definitely affix their mechanics marks, an inspector for pre-trip medical examination, dispatcher, refill, car driver.

Travel sheet of cargo car sample fill

We will analyze on the example how to fill the way sheet.

Front side

If necessary, the code is filled with mode, columns, and brigades. The following is the brand and type of cargo car, its state number, a garage identifier.

Full name is recorded below. Driver, his table number and details of the rights to control the vehicle.

If used when transporting a trailer, then it also comes to the corresponding graphs similar information, as in the machine.

The first table right records the data on the operation of the chauffeur and transport. The planned and actual date and time of departure and arrival, speedometer indicators are affixed here. The following graphs indicate the type and code of the used fuel, the amount of fuel charged, as well as at the beginning and end of the day. In the same table, you need to reflect information about the conditions of operation of the machine (coefficients) used by special equipment. These data are visited by all responsible persons.

Next, the dispatcher fills the task information that the driver must execute. It includes an indication of the name of the company, which will contain a car, addresses and time of filing, the type of cargo being transported, the number of rides, kilometer, tonnage. After that, the responsible person calculates the amount of fuel required and writes to the appropriate line, confirming the data by his signature.

Before leaving, the medical department should inspect the driver and put a tolerance to the voucher in the form of a stamp.

The mechanic when leaving and return checks the technical condition of the machine. Transfer of a car from it to the driver and back is carried out by gear captions.

IN section "Special marks" Information about the accident occurred, on the instruction of the inspector on the BDD, repair, etc.

Overseas

Below are observed downtime. Data on the reason, the form, the duration of it is recorded, and the signatures of responsible persons are recorded.

In the bottom table, the dispatcher brings results on fuel consumption calculated when applying norms and on the use of fuel. Next, the operating time of the machine with decoding by type of periods is affixed. The following columns indicate the number of rides and races in the garage. The mileage passed by the machine, if there was a trailer, then it. There is a common mileage and cargo.

Data on the number of cargo transported by the machine and trailers is entered, and the indicator of a ton of * km is determined, on the basis of which accounts are set to customers. This section is visited by a taxi driver.

Below are referenced data on codes of car brands, trailers and the results of the vehicle operations are filled.

Nuances

First of all, the responsibility for the correctness of the design of the travel sheet is assigned to the director of the company, then on officials - mechanics, dispatcher and the driver itself.

Organizations whose possession of cargo transport units are required to fill certain types of documents. An exception is not a travel sheet of a truck. Its filling is carried out when the car travels off the base for the work of the driver's driver. The purpose of creating this paper is to fix costs, and accounting for the working time of each car. On the basis of key parameters, there are estimated salaries for drivers. What is this type of documentation, and what the features of its filling - will be considered in the article.

As part of any shipping event, which is engaged in the company's car, there is a compliance with a certain form of a document, which is confirmed by the Ministry of Transport.

There are several standards on the basis of which the process of official adoption of templates occurred:

• order of the Ministry of Transport №152, having the relevant editions and amendments;
• charter formed at the Legislative Base 259;
• decree created by the Ministry of Transport;
• legislative norm under number 402.

These are mandatory papers, the filling of which should be implemented in strict accordance with the law. Any flight to a certain place is accompanied by the filling in the form by employees, for example, by the authorized director or brigadier. Filling occurs in 4-P, 4-C and long-distance paper 4th. You can easily download a loading sheet of a cargo car.

General principles of interaction with documentation

Filling the document is carried out at once per day before the car goes into the path. There is a reservation, which implies the fact that the sheets issued for past shifts were already returned to the organization for the base. Filling of tear-off forms is carried out by a partner-customer. It is he who performs the process of making an account for payment. When the work is completed, the document is sent back to the company where information is fixed on the number of hours and other data. Consider a sample of filling the travel sheet of a truck in a clear sequence of actions.

It is assumed to the content of certain information, which is key:

1. Data on company details, which issues a document.
2. Date - the moment of completing the document along with the sequence number.
3. Marking the serviceability of the car, confirmed by the signature of the person who conducted inspection activities.
4. Machine information - Registration code, brand, trailer or absence.
5. Data and information related to the personnel of the chauffeur: FULL NAME, ID and its number.
6. A compulsory filling of an informative table is made, within which the movement of the combustible substance is reflected - its quantity, brand, duration of stay in working condition.
7. An description of the driver's task is occurring, subject to mandatory execution process.

Example of filling out data about car and driver in the track sheet

There is a special fit of the travel sheet of a truck, on the basis of which you can familiarize yourself with the information required for instructions. At the next step, a detailed filling of a table containing information about such moments as "driver and auto work". It must contain the following interesting information:

• indications marked by the speedometer;
• time intervals of working actions;
• termination time in fact.

In the second part of the track leaf, there is a table reflecting and characterizing the exact sequence in which the task occurred. It fills it directly by the driver's specialist, and here there are data on all movements performed within the time of work, as well as the result of the tasks performed. Finding a track leaf should be at the driver throughout the trip. If you need, the document is provided with a traffic police officer.

Checking the track leaf by the traffic police inspector

Filling a travel sheet within the framework of form 4-P

This form is issued by the authorized person who is responsible for the implementation of all rules and obligations. In addition, those who manage processes are responsible. If the driver successfully passed the document relating to the previous shift, he may claim to receive another paper on receipt. There is a list of additional securities provided by the driver. They are given in a situation where TMC is transported. In accounting, their joint storage is ensured. A sample of the travel sheet of a truck is simple and understood, it contains a basic set of all data.

In this case, it is implied to apply a time-based paid fare. The numbering values \u200b\u200bof these documents in the travel sheet occurs. Form 4-P goes to the driver immediately before the start of the shift, while the passing sheet is played for the previous shift. The driver further follows the receipt of the sheet, check the fact of the presence of a stamp and print, and also familiarize yourself with the date of issue. When the change is completed, the documentation goes to the company, which is the owner of the cargo car.

Within the framework of this process, the Customer receives a tear-off coupon, including certain information:

1. The time that is paid.
2. Common car mileage of the loaded and empty car.
3. Retail rate, if any.
4. Tonnage.
5. The amount required to pay.

An example of filling in the travel sheet of a truck can be viewed on the Internet and make it simple enough. Extract can be carried out within the accounting program.

Features of filling the track leaf of 4-s

Regardless of whether the vehicle is leased or own, the company undertakes to draw up documentation within a piecework sample 4-s. The mandatory type of form of the document is provided in the framework of the current legislation. The company has the right to engage in independent development of the form. Typical sheet of type 4-C is used when used during the calculation of piece indicators.

What should be on the front side

In this process, the company is stamp, code, presence or absence of a trailer. As part of the first table, there are records of data related to the work of the chauffeur. Here is the provision of planned and actual parameters associated with the date and time. Subsequent graphs involve specifying the type and code of the fuel resource, which is used to refuel. It is also noted by its indicators at the beginning of the day and the end. Subsequently, the hired specialist filling out the task information that is facing the driver. It includes an indication of the name, information about the cargo, the number of travel, tonnage and features of a kilometer. The document takes place to be a section associated with special labels. It includes information about the accident. This is not the entire list of information required for the content under this document.

What should be on the reference

Considering the question of how to fill the travel sheet of a truck, it is worth paying attention to the turnover of paper. On the other side, an entry is recorded about the process of performing tasks: what time, and which item arrived a car, in which accompanying documents are present, and what are their numbers. It is important that the data is certified through signatures and seals. Below are information about downtime, as well as their reasons, duration. The bottom table is filled in, in which the dispatcher makes information about the results associated with fuel consumption.

What are the nuances of filling documentation

Considering the sample of filling the 4C travel sheet, it is worth paying attention to a few moments. It is worth considering that all responsibility for filling literacy lies on the shoulders of the director of the company and only subsequently goes to officials. This refers to the mechanics, dispatcher and directly to the driver. If there are other authorized persons, their signatures also play an important role.

Filling a document in form 4th

Transport and other organizations that are engaged in carrying out cargo delivery for large distances, can carry out the design of a specialized wayt, which is discharged for the entire flight and has a duration of several days. This is an inter-sectoral form of 4th. It plays a special role in the case when sending goods occurs beyond the country. This voucher is made up and filled with a cargo vehicle is quite simple, for this it is necessary to observe the features for the facial and reverse side.

Sample Breaking Loaf Form 4th

Facial part and its filling

In principle, the essence of filling remains the same as with other forms, for example, 4-P or 4-s. The data remains the same and include the company stamp with the name, the ordinal number of the documentation and the date in which it was compiled. Under the stamp there is an indication of the overall mode of operation of the car and the number of the column. After that, there is a filling of the name of the car and the FIO of the driver's specialist. Similarly, the table is filling on the movement of combustible substances, the indication of all data occurs in liters. In the end, follow the signatures of all sides.

Rumbled

Its filling occurs within the framework of the process during which the task is performed. The table displaying the execution sequence contains the numbers of related documents, on the basis of which the freight transportation occurs. There is also a table containing downtime on the lines, it indicates the facts of standing the machine without work, as well as the causes and dates. Below is the number of overhead transmitted between specialists. All this is certified through signatures of the Steering Parties and employees who are subordinate.

Each enterprise must be responsible to this time so that all documents are in order. This will avoid misunderstandings within the firm and prevent penalties from state bodies, services and structures.

Sample of the route leaf for a truck driver can be viewed further. If competently approach the organization of this process and bring more competent employees to work, the result will be a competently completed form designed to reflect the current reality.

The work of many business entities is related to the use of vehicles in their activities. The legislation establishes that the use of vehicles, independently whether its own or lease attracted under lease agreements requires special documentary. Consider how the travel sheet of the truck in 2019 is compiled.

If the company uses vehicles, it should organize the correct accounting of its performance.

This is necessary not only for planning the cost of its operation, validity of tax expenses, but also to ensure the safety of machines for both employees of the company and for third parties.

For these purposes, subjects can develop and apply travel sheets, which reflect the time of operation of transport, kilometer, downtime, the amount of cargo transported, etc. There are the formations recommended by Rosstat, which are divided into two types - 4-C and 4-p.

In the track sheet, there are marks of all responsible persons responsible for its safety, admission both the car itself and the driver to work. In this form, the reflector reflects the amount of fuel issued to this machine, and the calculation determines the planned and actual consumption.

Attention ! In this document, the driver reflects the detailed way of following the car, with fixation of accurate addresses. This allows the manual to determine how the assigned tasks are executed and prove to customers that the relevant services are rendered.

The track leaf can be issued for every day, and if necessary for a working shift. When carrying out shipments and passengers, the track sheet is one of the most important documents.

Types of travel sheets for trucks

Depending on which indicators are used to carry out car accounting, two types of travel sheets are distinguished - 4-C and 4-p.

Form 4-P

The travel sheet 4-P is used in cases where the operation of the transport is taking place on the basis of fixing the time of its operation. This document is filled when the use of the car fee is calculated based on the timeless rates.

For example, when the vehicle carries out the carriage of goods, and payment is made not for the transported tonnage, but during the stay of the car in operation. However, when it is applied there is a limitation. Such a travel sheet may be treated if the day the shipping is carried out by no more than two destinations.

Form 4-s

It is used to design vehicles most often this form is 4-s. It allows you to consider piece indicators of the application of the car.

Such a travel sheet use carriers who charge for ton-kilometers.

Travel leaf truck blank 2019 free download

Path sheet filling in 2019

In form 4-n

Front side

Such a travel sheet is used if the driver is charged according to the hourly payment system. It is intended only for two flights, and for their fixation on the form there are two tear-off coupons, which are drawn up and transferred to customers.

Filling the blank must start from the top. The right corner is affected by the company stamp. Next, you must specify the series and the document number, and the date when it was compiled.

In the graph of the left part of the form records data about the car and driver. It is necessary to make a brand of car, its garage and state number, Fm.o. Driver and data of his driver's license. The following columns are located, where you can specify the data on trailers working with the machine - their brand, the state number and garage.

In order to fix the work of the truck, a special fit of the travel sheet is used in shape 4-C, regardless of whether the vehicle is rented or is owned. This document is intended to be able to calculate the driver's salary and write off the GSM as a truck service costs.

Highlights of working with a travel sheet in form 4-s

This run sheet is used if the driver works on a piece form of remuneration. In the absence of the driver of the filled track sheet, penalties apply to it according to Part 2 of Art. 12.3 Administrative Code - 500 rubles.

The unified form of travel sheet 4-C approved on a legislative basis - the State Stop of State Statistics Committee of the Russian Federation dated November 28, 1997 No. 78. Use it only should only transport enterprises, the remaining economic entities can develop their form of travel sheet. Mandatory condition - the document must contain mandatory details, and the form itself must be enshrined in the organization's accounting policy.

Download empty blank leaf 4-C

The order of filling the travel sheet in form 4-s

On the rules for filling the travel sheet 4-C indicated in Decree No. 78. The form contains the front and backward sides, which are filled as follows:

Furning facial

On the front side of the 4-C travel sheet, you need to put the name of the document and its date, then enter the name of the organization, the OKPO code, address and telephone number. Additionally, you must specify the encoding of the column, brigades and operation mode.

Then you need to reflect information about the cargo vehicle, including its brand, the state number, the garage number, if there is a trailer - information about it. After that, information about the driver is full, the table number, the driver's license data is made.

• work of the driver and vehicle (date and time of departure and arrival in the garage, the actual time of work, speedometer reading);
• fuel movement (brand, how much is issued, the remainder at the beginning and end of work, the time of operation of the transport, the fuel consumption coefficient in relation to the company's norms);
• job driver (name and address of the customer, arrival time, loading and unloading addresses, cargo name, transportation distance and cargo volume);

In addition, on the front side of the track sheet must be the following information:

• from the dispatcher about checking a driver's license, issuing tasks and fuel;
• from the health worker about conducting a medical examination and tolerance of the driver to the task;
• from the mechanics about the vehicle technical inspection;
• from the driver about the reception of a truck and his surrender after performing the task.

About any additional points, such as accidents, repair, etc., you can specify in the special block of the "Marker of the organization - owner of the vehicle".

Path sheet front face filling sample 4-С download

Filling a back side

On the reverse side, the sequence of execution by the driver of the task received is indicated, that is, it is here that it is necessary to register the route of the vehicle. In this case, information includes:

• loading and unloading points (trailer chippers);
• date and time of arrival and county;
• accompanying commodity documents;
• name and signature of the shipper (or consignee).

Below are marked about whether there were any downtime on the route, what are their causes, view and duration. This information may indicate why the driver lingered on the way and spent fuel more than according to the standard. These sections are signed directly by the driver and dispatcher.

In the second part of the circulation side of the 4-C travel sheet (the results of the work of the car and trailers) reflects the general information on how the driver worked out his shift. It is necessary to enable the following information:

• fuel consumption is normal and in fact;
• the time of operation of the car and the trailer, including in motion and simple (when loading / unloading and for technical reasons);
• the number of rides;
• mileage of the car and trailer, including cargo;
• the amount of cargo transported, including trailers;
• passed kilometers, including a trailer;
• accrued salary driver.

This section information fills not only the dispatcher, but also a taxi driver with a signature and decryption to it.

Figure 4-C Form 4-C Fill Filling Sample

Form of the travel sheet of a truck (Form 4 C and 4 P)

Under the travel sheet of a truck message Dean from the elements of the turnover of documents in transport organizations. For the formation of travel sheets of a truck, the so-called blanks are used.

The travel sheet for a truck is mandatory for the design of firms that provide services in the field of freight transport, but does not require normalized compilation. Each of the firms can use their own form of form, but consider the main mandatory data established by the State Statistics Committee of Russia. According to the sub. 2.1.1. p. 2.1 art. 2 Rules of Road Driver of Russia is obliged when checking the police show a travel sheet.

The loading sheet form of a truck can also be used in the accounting department of this transport company as a primary document.

Using advanced travel sheets, the company's accounting executes such actions:

1) accrues wages to drivers, given the amount of work performed;

2) writes off the cost of fuel;

3) In some cases, it allocates funds to compensate for fuel expenses if they use a personal car in operation.

In no cases, the accountant is obliged to issue and fill out the forms of travel sheets, as well as to keep them with storage and conduct a specialized document accounting log.

The main types of forms for the travel sheet of the truck include the 4-C series forms and 4 p. Form 4P is the most popular and was introduced into the turnover by the decision of the State Statistics Committee of Russia dated November 28, 1997 No. 78. Such a 4-P travel sheet form also serves as for salary accrual Boards An employee working within the limited payment or if the driver performs several orders for one shift.

In addition, it is also used as approved by the State Statistics Committee in the above decree, the junk of the travel sheet 4 p. It is used if the driver signed a contract for a piece of work given to him, which is associated with transportation.

Since the wording and compilation of this form does not require full compliance with any standards or templates, both approved by the Goskomstat form, are allowed in independent development by firms providing cargo transportation services. However, both forms were created taking into account the introduction of details into their design, which are mandatory for the travel sheet of a truck. Download free Form of the Truck List Form 4 P is available on our website. In addition, you can also download a free form of a 4 C truck travel sheet for free, which is convenient to use and save your time.

The list of mandatory details for travel sheets should include the order of the Ministry of Transport from September 18, 2008 No. 152, which in early 2017 was subjected to such changes (the order of the Ministry of Transport of Russia of January 18, 2017 No. 17):

1) The main part of the form does not include a print or stamp of the owner of a truck;

2) It is necessarily indicated by the date of the inspection before the flight, the technical condition of the vehicle with the signature of a specialist who conducted an inspection.

But, despite these changes, to refine the old version of the waybill form is not necessary, since the title stamp or printing in the header is allowed not to put, the place to describe the technical inspections by a specialist was already allocated earlier. All you need to put in the same graph of the date of verification and time. And this requires a separate graph.